The Executive HR Assistant is responsible for supporting the CEO, COO, CMO, and Human Resources Team and providers with high quality administrative and clerical assistance in a well-organized and professional manner. The Executive HR Assistant serves as the first point of contact, both in person and on the phone, for the Kaniksu Community Health (KCH) Administrative Office. As such this position is paramount in providing excellent customer service to employees, patients and the general public.

Position Qualifications:

  • High school diploma or general education degree (GED); or equivalent combination of education and experience. College course work in appropriate field of study desirable.
  • Two+ years of administrative experience preferred; experience with HR and Recruitment desirable
  • Personal commitment to the organization’s mission and values.
  • Ability to maintain strict corporate confidentiality and HIPAA compliance.
  • Excellent organizational, time management, and critical thinking skills.
  • Keyboarding at or above 35+ wpm with fluency in word processing.
  • Proficient with Microsoft Office Suite or related software.
  • Must be able to work under conditions of constant interruption while maintaining professionalism and composure.
  • The ability of work in the absence of direct supervision, stay on task and see job at hand through to completion.

Primary Duties and Responsibilities:

  • Act as the primary point of contact between administration and employees.
  • Receiving calls, taking messages and routing correspondence.
  • Sorts mail and faxes; distributes to clinic/employee mailboxes.
  • Calendar Management: Arrange on and off site meetings, appointments, event registrations, detailed meeting plan management, and provide reminders: orders lunches, finalizes schedules as needed.
  • Assist in the coordination of new hire on-boarding, orientation and employee recognition programs.
  • Handling executive and director travel requests and queries appropriately: process reimbursements, licensure, continued medical education, etc.
  • Assist with contract administration as needed including obtaining signatures, scanning and electronic filing
  • Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
  • Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
  • Computer Skills: knowledge and ability to create Word documents, PowerPoint presentations, and Excel spreadsheets. As well as Google Suite web-based applications.
  • Assist with managing recruitment efforts including, but not limited to; job postings, screening candidates, conducting phone screens, checking references, and schedule on-site interview, conducting pre-hire process.
  • Create regular/monthly reports and update internal databases.