Kaniksu Community Health is a non-profit, award winning Community Health Center that provides integrated, team-based healthcare in north Idaho. Patients consider us their partner in healthcare, over the course of their life and the spectrum of their health needs. From prevention and wellness to medical, dental, and behavioral health. From pediatric to geriatrics, we believe that quality healthcare should be accessible, approachable and affordable for everyone.
We don’t just say it. We prove it.
• In one year we decreased the rate of patients with uncontrolled diabetes by 20%.
• We rank in the top 10% of CHC’s in the country for clinical quality.
• We report the highest level of control in the state for our hypertensive population.
The benefits of working for KCH include:
• Medical, Dental, Vision, and Life insurance.
• Flexible schedule, with the option of 4x10s, or 5x8s.
• Vacation and sick leave.
• Tuition reimbursement.
• 4% 401K employer match.
• In-house medical, dental, or behavioral health services.
• Year round, affordable on-site childcare at KCH Kid’s Club.
As a Front Office Team Lead- Float, a typical day might include:
• Maintain established policies and procedures, objectives, quality assurance, and safety standards within the department.
• Manage employee relations; staffing, schedules, hiring, disciplinary, annual review, etc.
• Manage staffing and employee leave
• Multiple Duties: All office assistant duties can be expected to be performed concurrently. Must be able to work under conditions of constant interruption and be able to stay on task.
• Opening of office duties: turn on all lights, turn on reception computers, and remove telephones from night status. Check messages on voicemail and transfer to appropriate responsible staffs.
• Coordinates and maintains a functioning schedule for all providers, ensuring accurate appointment time is allotted per published protocols. Ensures all prior records are obtained before scheduling new patients, with the exception of patients being seen for acute care issues.
• Travelling between all three clinics to assist all Front Office teams in daily operations.
• Primary patient check-in: Ensures all required demographic information is accurate in the NextGen practice management system
• Responsible for documentation of both cancellation and no-show appointments by notifying the care team through the NextGen system to ensure accurate follow-up and documentation.
• Responsible for completing reminder calls for following day appointments and reviewing NextGen for any alerts regarding collections, and correct/updated information and communicating the information to the patient.
• Responsible or working closely with the NIFP billing department. Contacts NIFP for any billing questions.
• Primary patient check-out duties: verifies alerts, payments, and information are accurate before patient leaves. Schedules follow-up appointments as necessary with the primary care provider.
• Remain available at all times (with the exception of breaks, lunch, and emergencies) for patient access
• Responsible for keeping the waiting room neat and orderly and monitoring the waiting room temperature for patient comfort.
• Closing office duties: verify all encounters have been obtained by medical care teams, turn off reception computers, secure medical records area, balance cash box, turn off all lights, and place telephones on nights.
Qualifications needed:
• High school diploma or general education degree (GED); or equivalent combination of education and experience
• Previous front office experience is required, medical office preferred
• 1-3 years of previous leadership experience preferred
• Ability to maintain corporate confidentiality and HIPAA compliance
• Ability to submit electronic pre-authorizations required by Medicaid
Skills:
• Tact and graciousness in dealing with the agency’s public, continuous professionalism with patients and co-workers
• Personal commitment to the organization’s mission and values
• The individual must be a team player, highly motivated, dedicated to patient care & enjoys working in a fast-paced environment
• Advanced, extensive, and documented experience in general office administration and office functions
• Excellent oral and written communication skills
• Keyboarding at 35+ wpm
• Fluency in word processing
• The ability to work in the absence of direct supervision
• Excellent time management & critical thinking skills
• Spanish/English bilingual ability desirable
• Flexibility